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S.N.G.N. Romgaz S.A. (SNGR)

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Tuesday 02 November, 2021

S.N.G.N. Romgaz S.A.

EGMS and OGMS Convening notice December 9(10),2021

RNS Number : 1154R
S.N.G.N. Romgaz S.A.
02 November 2021
 

CURRENT REPORT

In compliance with Law no. 24/2017 regarding Issuers of Financial Instruments and  Market Operations  and A.S.F. Regulation no. 5/2018

 

Report date: November 2, 2021

Company name : Societatea Nationala de Gaze Naturale ROMGAZ S.A.

Address: Medias, 4 Constantin I. Motas Square, Sibiu County - Romania, 551130

Phone/fax no: 004-0374-401020 / 004-0269-846901

Fiscal Code: RO14056826

LEI Code: 2549009R7KJ38D9RW354

Trade Register registration number: J32/392/2001

Subscribed and paid in share capital: 385,422,400 RON

Regulated market where the issued securities are traded: Bucharest Stock Exchange (BVB), London Stock Exchange (LSE)

 

Significant events to be reported:

 

· Convening of the Extraordinary General Meeting of Shareholders of S.N.G.N. ROMGAZ S.A. on December 9 (10) , 2021, 1:00  PM (Romania time)

· Convening of the Ordinary General Meeting of Shareholders of S.N.G.N. ROMGAZ S.A. on December 9 (10) , 2021, 2:00  PM (Romania time)

 

In compliance with Company Law no. 31/1990, Issuers of Financial Instruments and Market Operations Law no. 24/2017 and ASF Regulation no. 5/2018 on issuers and operations with securities, S.N.G.N. ROMGAZ S.A. convenes the Company's shareholders at the Extraordinary General Meeting of Shareholders (EGMS) and the Ordinary General Meeting of Shareholders (OGMS), on   December 9 (10) , 2021.

 

The Reference Date for identifying the shareholders entitled to attend and vote in the EGMS and the OGMS is November 26, 2021.

 

Informational documents related to the EGMS and OGMS Agenda will be available as from November 5, 2021, at ROMGAZ Correspondence Entry, as well as on the company's website www.romgaz.ro , Investors Section - General Meeting of Shareholders.

 

The Convening Notices of the EGMS and the OGMS were approved by ROMGAZ Board of Directors on   November 2, 2021 . The Convening Notices of the EGMS and the OGMS are to be published in the Official Gazette of Romania Part IV and in at least one widely spread Romanian newspaper.

 

Attached:

Convening Notice of EGMS on December 9 (10) , 2021

Convening Notice of OGMS on December 9 (10) , 2021

 

Chief Executive Officer,

Aristotel Marius JUDE

 

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C O N V E N I N G  N O T I C E

 

The Board of Directors of S.N.G.N. "ROMGAZ" - S.A., a company managed in an one-tier system, incorporated and operating under the laws of Romania, registered with the Trade Register Office of Sibiu Court under number J32/392/2001, fiscal code RO 14056826, having its headquarters at Medias, 4 Constantin Motas Square, Sibiu County, with a subscribed and paid up share capital of RON 385,422,400 (hereinafter referred to as "ROMGAZ" or the "Company"),

CONVENES

 

the Extraordinary General Meeting of Shareholders (EGMS) on December 9, 2021, at 1:00 pm (Romania Time) at the SNGN ROMGAZ SA working point located in Bucharest, Sector 1, 59 Grigore Alexandrescu Street, 5th floor, having the following:

 

AGENDA

 

Item 1 Approval of the acquisition by S.N.G.N. Romgaz S.A. of all shares issued by (representing 100% of the share capital of) ExxonMobil Exploration and Production Romania Limited, company that holds 50% of the rights and obligations under the Concession Agreement for petroleum exploration, development and production in XIX Neptun Deep Block.

 

Item 2 Approval to sign the agreement to purchase all shares issued by (representing 100% of the share capital of) ExxonMobil Exploration and Production Romania Limited, agreement to be concluded between S.N.G.N. ROMGAZ S.A., as buyer, with ExxonMobil Exploration and Production Romania Holdings Limited, ExxonMobil Exploration and Production Romania (Domino) Limited, ExxonMobil Exploration and Production Romania (Pelican South) Limited, ExxonMobil Exploration and Production Romania (Califar) Limited and ExxonMobil Exploration and Production Romania (Nard) Limited, as sellers.

 

Item 3 Mandating the CEO and CFO of S.N.G.N. Romgaz S.A. to approve and sign the documents stipulated in the agreement mentioned at item 2 of the Agenda required to complete the transaction, and to perform all the required and useful formalities for completing the transaction.

 

Item 4  Approval of a 1 year extension of the fixed assets rental contracts concluded between S.N.G.N. Romgaz S.A. and S.N.G.N. Romgaz S.A. - Filiala de Înmagazinare Gaze Naturale Depogaz Ploiești S.R.L.

 

Item 5 Mandating the Chairman and Secretary of the meeting to sign the Extraordinary General Meeting of Shareholders Resolution.

 

Only shareholders who are registered as S.N.G.N. "ROMGAZ" S.A. shareholders on November 26, 2021 (the "Reference Date") in the Company's Register of Shareholders kept and issued by Depozitarul Central S.A. (Central Depositary) may attend and cast their votes in EGMS.

 

Informational documents related to the items of the EGMS agenda, the draft of resolutions proposed to be adopted by EGMS will be available as from November 5, 2021, on working days, at the registry desk of the Company located in Medias, 4 Constantin Motas Square, Sibiu County, Romania, postal code 551130 ("ROMGAZ Correspondence Entry") as well as on the website of the Company ( www.romgaz.ro ). ROMGAZ Correspondence Entry is open between hours 7:30 am - 3:30 pm (Romania Time), except for non-business days and public holidays. The shareholders of the Company may obtain, upon request, copies of the documents related to the items included on the EGMS agenda. 

 

The documentation relating to the acquisition of all shares issued by ExxonMobil Exploration and Production Romania Limited, including the Share Purchase Agreement of all shares issued by (representing 100% of the share capital of) ExxonMobil Exploration and Production Romania Limited is available with 30 days prior to the date of the Extraordinary General Shareholders Meeting at ROMGAZ headquarters located in Medias, Constantin I. Motaș Square, no. 4, Sibiu County for consultation purposes by all interested shareholders until the date of the Extraordinary General Shareholders Meeting conditioned upon filing a request and signing a confidentiality agreement to be made available by ROMGAZ to the shareholders for this purpose.

 

The request to consult the documentation relating to the acquisition of all shares issued by ExxonMobil Exploration and Production Romania Limited shall be made in writing and, additionally, it must fulfill the following cumulative conditions:

 

a)  the last and first name, type of identity document, series and number of the identity document, address and, as the case may be, residence and citizenship of the shareholder if the application is made by a shareholder natural person, or the name, address of the registered office, registration number of the shareholder and the name of the public institution/authority where the legal person shareholder is registered to obtain legal personality, if the application is made by a legal person shareholder;

b)  as the case may be, to include the first and last name, personal identification number and citizenship of the legal representative that makes the request on behalf and on account of the shareholder;

c)  as the case may be, to include the last and first name, personal identification number, address and citizenship of the conventional representative  natural person, or the name, registration number of the shareholder and the name of the public institution/authority where the legal person shareholder recorded to obtain legal personality, as well as the last and first name of the conventional representative's legal representative, legal person making the request on behalf and on account of the shareholder;

d)  to include the request to consult the documentation relating to the acquisition of all shares issued by ExxonMobil Exploration and Production Romania Limited;

e)  to include the signature of the shareholder, of the legal representative or of the conventional representative, as the case may be;

f)  to have as attachment the proof of the applicant's quality as shareholder on the date of the consultation request;

g)  as the case may be, to have as attachment the power of attorney based on which the conventional representative drafts the consultation request, for and on behalf of the shareholder, of the documentation for the acquisition of all shares issued by ExxonMobil Exploration and Production Romania Limited, for and on behalf of the shareholder;

h)  it will be sent to and registered at ROMGAZ Correspondence Entry, in Romanian or English,  by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at [email protected]   until the date of the meeting. Both means of transmission shall be clearly marked with capital letters "FOR THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

 

One or more shareholders representing, individually or jointly, at least 5% of the share capital of the Company may demand, through a request submitted to the Board of Directors of the Company:

 

a)  the insertion of additional items on the agenda of the EGMS;

b)  approval of draft EGMS resolutions for the items included on the agenda of the EGMS or for new items proposed to be included on the agenda. 

 

The request to add new items on the agenda of the EGMS shall be made in writing and it will fulfil cumulatively the following conditions: 

 

a)  it will include the last and first name, identity card type, serial number and number of the identity card, permanent residence or residence, as the case may be, and citizenship of the shareholder/shareholders, if the request is filed by one or more shareholders acting as natural person, and/or the name, registered office address, the shareholder/shareholders registration number and the name of the institution/authority where the shareholder, legal person, has applied to obtain the legal status, if the request is filed by one or more shareholders acting as legal persons;

b)  it will include, as the case may be, the last name, first name, personal identification number and citizenship of the legal representative/representatives who file the request on behalf of the shareholder/shareholders;

c)  it will include, as the case may be, the last name, first name, personal identification number and citizenship of the conventional representative/representatives, natural persons, and/or name, registration number of the shareholder/shareholders and the name of the institution/authority where the shareholder, legal entity, has applied to obtain the legal status, and the last name and first name of the legal representative of the conventional representative/representatives of the shareholder/shareholders, legal persons, who file the request on behalf and on account of the shareholder/shareholders;

d)  it will include the request to add new items  on the agenda of the EGMS;

e)  it will include the request to submit for approval to EGMS the draft resolutions for the new items included in the request to add new items on the agenda;

f)  it will include the shareholder's, legal representative's or the conventional representative's signature, as the case may be,

g)  it will have as annex the draft resolution/resolutions submitted for approval of EGMS, and, as the case may be, the power of attorney mandating the conventional representative to request new items on the agenda of EGMS, on behalf and on the account of the shareholder/shareholders;

h)  it will be sent to and registered at ROMGAZ Correspondence Entry, in Romanian or English,  by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at [email protected] by November 22, 2021, 3:30 pm (Romania Time). Both means of transmission shall be clearly marked with capital letters "FOR THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

 

The request for EGMS approval of draft resolutions for the items included on the agenda of EGMS shall be in writing, and, it will fulfil cumulatively the following conditions:

 

a)  it will include the last and first name, the identity card type, serial number and number,  permanent residence or residence, as the case may be, and citizenship of the shareholder, if the request is filed by a shareholder, natural person, or the name, registered office address, the shareholder registration number and the institution/public authority where the shareholder, legal entity, has applied to obtain the legal status, if the request is filed by a shareholder acting as legal entity;

b)  it will include, as the case may be, the last name, first name, personal identification number and citizenship of the legal representative who files the request on behalf of the shareholder;

c)  as the case may be, to include the last and first name, personal identification number, address and citizenship of the conventional representative  natural person, or the name, registration number of the shareholder and the name of the public institution/authority where the legal person shareholder recorded to obtain legal personality, as well as the last and first name of the conventional representative's legal representative, legal person making the request on behalf and on account of the shareholder;

d)  to include the request to submit for EGMS approval of one or more resolution drafts for the items on the agenda;

e)  the signature of the shareholder, legal representative or as the case may be of the conventional representative;

f)  to attach the resolution draft/drafts requested to be submitted for approval of the EGMS and as the case may be, the power of attorney based on which the conventional representative expresses the request to submit for EGMS approval one or more resolution drafts for the items on the agenda, for and on behalf of the shareholder/shareholders;

g)  it will be sent to and registered at ROMGAZ Correspondence Entry, in Romanian or English,  by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at [email protected] by November 22, 2021, 3:30 pm (Romania Time). Both means of transmission shall be clearly marked with capital letters "FOR THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

 

Starting with November 25, 2021 the requests to add one or more additional items on the EGMS agenda, as well as the requests to submit for approval of the EGMS resolution drafts for the items included on the EGMS agenda may be reviewed at ROMGAZ Correspondence Entry or at  https://www.romgaz.ro/en/shareholder-meetings .

 

Company shareholders may address questions and request an answer to such questions related to items on the EGMS agenda.

 

The application requesting an answer to the addressed questions related to the items of the EGMS agenda, shall be made in writing and it will fulfil cumulatively the following conditions:

 

a)  the last and first name, type of identity document, series and number of the identity document, address and, as the case may be, residence and citizenship of the shareholder if the application is made by a shareholder natural person, or the name, address of the registered office, registration number of the shareholder and the name of the public institution/authority where the legal person shareholder is registered to obtain legal personality, if the application is made by a legal person shareholder;

b)  as the case may be, to include the first and last name, personal identification number and citizenship of the legal representative that makes the request on behalf and on account of the shareholder;

c)  as the case may be, to include the last and first name, personal identification number, address and citizenship of the conventional representative  natural person, or the name, registration number of the shareholder and the name of the public institution/authority where the legal person shareholder recorded to obtain legal personality, as well as the last and first name of the conventional representative's legal representative, legal person making the request on behalf and on account of the shareholder;

d)  to include the request to receive an answer to the addressed questions related to the items on the EGMS agenda by indicating such questions;

e)  the signature of the shareholder, of the legal representative or a the case may be of the conventional representative;

f)  as the case may be, to attach the power of attorney based on which the conventional representative files the application to receive an answer to the questions related to the EGMS agenda, on behalf and on account  of the shareholders;

g)  it will be sent to and registered at ROMGAZ Correspondence Entry, in Romanian or English,  by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at [email protected] by December 2, 2021, 3:30 pm (Romania Time). Both means of transmission shall be clearly marked with capital letters "FOR THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

 

Shareholders registered on the Reference Date in the Company's Register of Shareholders kept and issued by Depozitarul Central S.A. may attend the EGMS and may vote:

 

i. in person - direct vote;

ii. through a representative with a special or general power of attorney;

iii.  by correspondence .

 

The special power of attorney form:

 

a)  will be available , in Romanian and English, as from November 5 , 2021 at ROMGAZ Correspondence Entry and on the Company's web page ( https://www.romgaz.ro/en/shareholder-meetings );

b)  will include the shareholder identification method, the number of owned shares, as well as the voting options "for" or "against" or "abstain" for every issue to be voted upon;

c)  will be updated by the Company if new items are added on the agenda of the EGMS;

d)  will be filled in and signed by the shareholder, in three counterparts: one for the shareholder, one for the representative, and one for the Company. 

 

The general power of attorney will be awarded by the shareholder acting as client, only to an agent as it is defined under Art. 2, Par. 1, point 20 of Law No. 24/2017 on issuers of financial instruments and market operations, or to an attorney-at-law.

 

If the representative of the shareholder/shareholders is a credit institution providing custodial services, it may participate and vote in the GMS if it gives an affidavit, signed by the credit institution's legal representative, stating:

 

a)  clearly, the name of the shareholders on whose behalf the credit institution participates and votes in the GMS;

b)  that the credit institution provides custodial services for that respective shareholder.

 

The special powers of attorney, the general powers of attorney and the affidavits of the credit institutions providing custodial services for one or more shareholders shall be transmitted/submitted in original copy, in Romanian or English the shareholder or by the credit institution, as the case may be, to ROMGAZ Correspondence Entry by any form of courier service with proof of delivery no later than December 7, 2021,11:00 am (Romania Time), in sealed envelope, clearly marked with capital letters "FOR THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9 , 2021".

 

The special powers of attorney, the general powers of attorney and the affidavits of the credit institutions providing custodial services for one or more shareholders, may be also sent by e-mail to the company at: [email protected] having attached an incorporated extended electronic signature in accordance with Law No. 455/2001 on electronic signature, no later than December 7, 2021,11:00 am (Romania Time).

 

The capacity as legal representative may be also proved by providing an excerpt issued by the Trade Register (or by another institution of similar authority of the resident country of the shareholder being a foreign legal person), in original or certified true copy, in case the shareholder did not provide, for whatever reason, appropriate information on his or her legal representative, to Depozitarul Central SA/participant, within 3 months from the date of his or her appointment/replacement.

Documents proving the capacity as legal representative, prepared in a foreign language other than English, will be accompanied by their certified translation into Romanian or English.

 

The shareholders of the Company may vote by correspondence, prior to EGMS, by using the voting ballot form for the vote by correspondence (the "Voting Ballot"). 

 

The Voting Ballot:

 

a)  will be available, in Romanian and English, as from November 5 , 2021 at ROMGAZ Correspondence Entry and on the Company's web page ( https://www.romgaz.ro/en/shareholder-meetings );

b)  will provide the shareholder's identification method, the number of owned shares and the voting options "for" or "against" or "abstain" for each issue to be voted upon;

c)  will be updated by the Company if new items are added on the agenda of the EGMS;

 

The Voting Ballots shall be transmitted as original copies, in Romanian or English, to ROMGAZ Correspondence Entry, by any form of courier service with proof of delivery, or by e-mail at: [email protected] , having attached an incorporated extended electronic signature in accordance with Law No. 455/2001 on electronic signature, no later December 7, 2021,11:00 am (Romania Time), clearly marked with capital letters "FOR THE EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

 

If new items are added on the Agenda, after publishing the Convening Notice, the templates of the special power of attorney and Voting Ballot will be available at ROMGAZ Correspondence Entry and on the Company web page ( https://www.romgaz.ro/en/shareholder-meetings ) , as from November 25, 2021.

 

The Voting Ballots/ special or general powers of attorn+ey which are not received at ROMGAZ Correspondence Entry or by e-mail until December 7, 2021,11:00 am (Romania Time) shall not be counted for establishing the existence / non-existence of the majority of validly cast votes in the EGMS .

 

If the agenda is supplemented/ updated and the shareholders do not submit their updated power of attorney and/or Voting Ballots, the special power of attorney and the Voting Ballots submitted prior to supplementation/update of the agenda shall be taken into account, only for the items included in the initial agenda, also included in the supplemented/updated agenda, for which they were issued.

 

Shareholders access in the meeting room, authorized to attend the EGMS, is allowed based on simple proof of identity, as follows:

 

a)  in case of shareholders being natural persons - based on the identity document;

b)  in case of legal representative of the shareholder, legal person - based on the identity document or of documents certifying the quality as legal representative of the shareholder legal person;

c)  in case of a conventional representative, the documents provided at letters a) or b) above, together with the special or general power of attorney. 

 

Should the statutory quorum for convening the EGMS not be met on the first date, namely December 9, 2021 the EGMS shall be convened on December 10, 2021 at 1:00 pm (Romania Time), at the same venue and with the same agenda. In the event of a new convening, the Reference Date for identifying the shareholders entitled to attend and vote in the EGMS is the same, namely November 26, 2021.

 

The rules established in this convening notice for organizing the EGMS meeting on December 9, 2021, shall be supplemented by legal provisions applicable to public companies whose shares are traded on the securities market.

 

In case of conflict between the rules established in this convening notice and the legal provisions, the legal provisions applicable to public companies whose shares are traded on the securities market shall be applied.

 

Personal data collected by the Company directly from shareholders and/or their representatives, and indirectly from Depozitarul Central S.A. for the EGMS meeting on December 9, 2021, are processed to identify the persons entitled to exercise their rights as shareholders as regards the meeting and for establishing the resolutions adopted by the Extraordinary General Meeting of Shareholders on December 9, 2021 .

 

Additional information on processing personal data of shareholders and shareholder's representatives, natural persons, may be found by reviewing the Information Notice on processing of personal data, on the Company's webpage ( https://www.romgaz.ro/en/shareholder-meetings ) for the Extraordinary General Meeting of Shareholders on December 9, 2021.

 

Additional information may be obtained from the Secretariat Office of the General Meeting of Shareholders and the Board of Directors, phone 0040 374 401643 , and on the Company's web page ( www.romgaz.ro ).

 

 

CHAIRMAN OF

THE BOARD OF DIRECTORS

DAN DRAGOS DRAGAN

 

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C O N V E N I N G  N O T I C E

 

The Board of Directors of S.N.G.N. "ROMGAZ" - S.A., a company managed in an one-tier system, incorporated and operating under the laws of Romania, registered with the Trade Register Office of Sibiu Court under number J32/392/2001, fiscal code RO 14056826, having its headquarters at Medias, 4 Constantin Motas Square, Sibiu County, with a subscribed and paid up share capital of RON 385,422,400 (hereinafter referred to as "ROMGAZ" or the "Company"),

 

CONVENES

 

the Ordinary General Meeting of Shareholders (OGMS) on December 9, 2021, at 1:00 pm (Romania Time) at the SNGN ROMGAZ SA working point located in Bucharest, Sector 1, 59 Grigore Alexandrescu Street, 5th floor, having the following:

 

AGENDA

 

Item 1  Approval to contract loans from one or several credit institutions, in amount of EUR 325 million, with the scope of covering a part of the transaction purchase price by S.N.G.N. Romgaz S.A. for all shares issued by (representing 100% of the share capital of) ExxonMobil Exploration and Production Romania Limited.

 

Item 2  Mandating the CEO and CFO of S.N.G.N. Romgaz S.A. to sign the loan agreement/agreements specified at Item 1 of the agenda.

 

Item 3  Approval to extend the credit facility granted by Banca Comercială Română to S.N.G.N. Romgaz S.A. with the purpose of issuing bank guarantee letters for the limit of RON 350 million.

 

Item 4    Mandating the CEO and CFO of S.N.G.N. Romgaz S.A. to sign the addendum to extend  the credit facility agreement for issuing bank guarantee letters.

 

Item 5   Mandating S.N.G.N. Romgaz S.A. employees holding type I and II signatory rights in Banca Comercială Română to sign issuance and amendment requests to the bank guarantee letters of the facility granted by Banca Comercială Română, and any other documents relating to the loan agreement, irrespective of the form they are concluded under, including without limitation, addendums, withdrawal/issuance/amendment requests relating to guarantee letters.

 

Item 6   Information Report on extending Gas Sales Contract no. VG32/2020 concluded with Electrocentrale Constanța S.A. by means of signing Addendum no. 1/2021.

 

Item 7   Mandating the Chairman and Secretary of the meeting to sign the Ordinary General Meeting of Shareholders Resolution.

 

Only shareholders who are registered as S.N.G.N. "ROMGAZ" S.A. shareholders on November 26, 2021 (the "Reference Date") in the Company's Register of Shareholders kept and issued by Depozitarul Central S.A. (Central Depositary) may attend and cast their votes in OGMS.

 

Informational documents related to the items of the OGMS agenda, the draft of resolutions proposed to be adopted by OGMS will be available as from November 5, 2021, on working days, at the registry desk of the Company located in Medias, 4 Constantin Motas Square, Sibiu County, Romania, postal code 551130 ("ROMGAZ Correspondence Entry") as well as on the website of the Company ( www.romgaz.ro ). ROMGAZ Correspondence Entry is open between hours 7:30 am - 3:30 pm (Romania Time), except for non-business days and public holidays. The shareholders of the Company may obtain, upon request, copies of the documents related to the items included on the OGMS agenda. 

 

One or more shareholders representing, individually or jointly, at least 5% of the share capital of the Company may demand, through a request submitted to the Board of Directors of the Company:

 

a)  the insertion of additional items on the agenda of the OGMS;

b)  approval of draft OGMS resolutions for the items included on the agenda of the OGMS or for new items proposed to be included on the agenda. 

 

The request to add new items on the agenda of the OGMS shall be made in writing and it will fulfil cumulatively the following conditions: 

 

a) it will include the last and first name, identity card type, serial number and number of the identity card, permanent residence or residence, as the case may be, and citizenship of the shareholder/shareholders, if the request is filed by one or more shareholders acting as natural person, and/or the name, registered office address, the shareholder/shareholders registration number and the name of the institution/authority where the shareholder, legal person, has applied to obtain the legal status, if the request is filed by one or more shareholders acting as legal persons;

b)  it will include, as the case may be, the last name, first name, personal identification number and citizenship of the legal representative/representatives who file the request on behalf of the shareholder/shareholders;

c)  it will include, as the case may be, the last name, first name, personal identification number and citizenship of the conventional representative/representatives, natural persons, and/or name, registration number of the shareholder/shareholders and the name of the institution/authority where the shareholder, legal entity, has applied to obtain the legal status, and the last name and first name of the legal representative of the conventional representative/representatives of the shareholder/shareholders, legal persons, who file the request on behalf and on account of the shareholder/shareholders;

d)  it will include the request to add new items  on the agenda of the OGMS;

e)  it will include the request to submit for approval to OGMS the draft resolutions for the new items included in the request to add new items on the agenda;

f) it will include the shareholder's, legal representative's or the conventional representative's signature, as the case may be,

g)  it will have as annex the draft resolution/resolutions submitted for approval of OGMS, and, as the case may be, the power of attorney mandating the conventional representative to request new items on the agenda of OGMS, on behalf and on the account of the shareholder/shareholders;

h)  it will be sent to and registered at ROMGAZ Correspondence Entry, in Romanian or English,  by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at [email protected] by November 22, 2021, 3:30 pm (Romania Time). Both means of transmission shall be clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

 

The request for OGMS approval of draft resolutions for the items included on the agenda of OGMS shall be in writing, and, it will fulfil cumulatively the following conditions:

 

a) it will include the last and first name, the identity card type, serial number and number,  permanent residence or residence, as the case may be, and citizenship of the shareholder, if the request is filed by a shareholder, natural person, or the name, registered office address, the shareholder registration number and the institution/public authority where the shareholder, legal entity, has applied to obtain the legal status, if the request is filed by a shareholder acting as legal entity;

b)  it will include, as the case may be, the last name, first name, personal identification number and citizenship of the legal representative who files the request on behalf of the shareholder;

c)  as the case may be, to include the last and first name, personal identification number, address and citizenship of the conventional representative  natural person, or the name, registration number of the shareholder and the name of the public institution/authority where the legal person shareholder recorded to obtain legal personality, as well as the last and first name of the conventional representative's legal representative, legal person making the request on behalf and on account of the shareholder;

d)  to include the request to submit for OGMS approval of one or more resolution drafts for the items on the agenda;

e) the signature of the shareholder, legal representative or as the case may be of the conventional representative;

f) to attach the resolution draft/drafts requested to be submitted for approval of the OGMS and as the case may be, the power of attorney based on which the conventional representative expresses the request to submit for OGMS approval one or more resolution drafts for the items on the agenda, for and on behalf of the shareholder/shareholders;

g)  it will be sent to and registered at ROMGAZ Correspondence Entry, in Romanian or English,  by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at [email protected] by November 22, 2021, 3:30 pm (Romania Time). Both means of transmission shall be clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

 

Starting with November 25, 2021 the requests to add one or more additional items on the OGMS agenda, as well as the requests to submit for approval of the OGMS resolution drafts for the items included on the OGMS agenda may be reviewed at ROMGAZ Correspondence Entry or at  https://www.romgaz.ro/en/shareholder-meetings .

 

Company shareholders may address questions and request an answer to such questions related to items on the OGMS agenda.

 

The application requesting an answer to the addressed questions related to the items of the OGMS agenda, shall be made in writing and it will fulfil cumulatively the following conditions:

 

a)  the last and first name, type of identity document, series and number of the identity document, address and, as the case may be, residence and citizenship of the shareholder if the application is made by a shareholder natural person, or the name, address of the registered office, registration number of the shareholder and the name of the public institution/authority where the legal person shareholder is registered to obtain legal personality, if the application is made by a legal person shareholder;

b)  as the case may be, to include the first and last name, personal identification number and citizenship of the legal representative that makes the request on behalf and on account of the shareholder;

c)  as the case may be, to include the last and first name, personal identification number, address and citizenship of the conventional representative  natural person, or the name, registration number of the shareholder and the name of the public institution/authority where the legal person shareholder recorded to obtain legal personality, as well as the last and first name of the conventional representative's legal representative, legal person making the request on behalf and on account of the shareholder;

d)  to include the request to receive an answer to the addressed questions related to the items on the OGMS agenda by indicating such questions;

e) the signature of the shareholder, of the legal representative or a the case may be of the conventional representative;

f) as the case may be, to attach the power of attorney based on which the conventional representative files the application to receive an answer to the questions related to the OGMS agenda, on behalf and on account  of the shareholders;

g)  it will be sent to and registered at ROMGAZ Correspondence Entry, in Romanian or English,  by any type of courier service with proof of delivery, or by e-mail with incorporated extended electronic signature, in accordance with Law no. 455/2001 on the electronic signature, at [email protected] by December 2, 2021, 3:30 pm (Romania Time). Both means of transmission shall be clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

Shareholders registered on the Reference Date in the Company's Register of Shareholders kept and issued by Depozitarul Central S.A. may attend the OGMS and may vote:

 

i.  in person - direct vote;

ii. through a representative with a special or general power of attorney;

iii.  by correspondence .

 

The special power of attorney form:

 

a)  will be available , in Romanian and English, as from November 5 , 2021 at ROMGAZ Correspondence Entry and on the Company's web page ( https://www.romgaz.ro/en/shareholder-meetings ) ;

b)  will include the shareholder identification method, the number of owned shares, as well as the voting options "for" or "against" or "abstain" for every issue to be voted upon;

c)  will be updated by the Company if new items are added on the agenda of the OGMS;

d)  will be filled in and signed by the shareholder, in three counterparts: one for the shareholder, one for the representative, and one for the Company. 

 

The general power of attorney will be awarded by the shareholder acting as client, only to an agent as it is defined under Art. 2, Par. 1, point 20 of Law No. 24/2017 on issuers of financial instruments and market operations, or to an attorney-at-law.

 

If the representative of the shareholder/shareholders is a credit institution providing custodial services, it may participate and vote in the GMS if it gives an affidavit, signed by the credit institution's legal representative, stating:

 

a) clearly, the name of the shareholders on whose behalf the credit institution participates and votes in the GMS;

b)  that the credit institution provides custodial services for that respective shareholder.

 

The special powers of attorney, the general powers of attorney and the affidavits of the credit institutions providing custodial services for one or more shareholders shall be transmitted/submitted in original copy, in Romanian or English the shareholder or by the credit institution, as the case may be, to ROMGAZ Correspondence Entry by any form of courier service with proof of delivery no later than December 7, 2021,11:00 am (Romania Time), in sealed envelope, clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9 , 2021".

 

The special powers of attorney, the general powers of attorney and the affidavits of the credit institutions providing custodial services for one or more shareholders, may be also sent by e-mail to the company at: [email protected] having attached an incorporated extended electronic signature in accordance with Law No. 455/2001 on electronic signature, no later than December 7, 2021,11:00 am (Romania Time).

 

The capacity as legal representative may be also proved by providing an excerpt issued by the Trade Register (or by another institution of similar authority of the resident country of the shareholder being a foreign legal person), in original or certified true copy, in case the shareholder did not provide, for whatever reason, appropriate information on his or her legal representative, to Depozitarul Central SA/participant, within 3 months from the date of his or her appointment/replacement.

Documents proving the capacity as legal representative, prepared in a foreign language other than English, will be accompanied by their certified translation into Romanian or English.

 

The shareholders of the Company may vote by correspondence, prior to OGMS, by using the voting ballot form for the vote by correspondence (the "Voting Ballot"). 

 

The Voting Ballot:

 

a) will be available, in Romanian and English, as from November 5 , 2021 at ROMGAZ Correspondence Entry and on the Company's web page ( https://www.romgaz.ro/en/shareholder-meetings );

b) will provide the shareholder's identification method, the number of owned shares and the voting options "for" or "against" or "abstain" for each issue to be voted upon;

c)  will be updated by the Company if new items are added on the agenda of the OGMS;

 

The Voting Ballots shall be transmitted as original copies, in Romanian or English, to ROMGAZ Correspondence Entry, by any form of courier service with proof of delivery, or by e-mail at: [email protected] , having attached an incorporated extended electronic signature in accordance with Law No. 455/2001 on electronic signature, no later December 7, 2021,11:00 am (Romania Time), clearly marked with capital letters "FOR THE ORDINARY GENERAL MEETING OF SHAREHOLDERS OF DECEMBER 9, 2021".

 

If new items are added on the Agenda, after publishing the Convening Notice, the templates of the special power of attorney and Voting Ballot will be available at ROMGAZ Correspondence Entry and on the Company web page ( https://www.romgaz.ro/en/shareholder-meetings ), as from November 25, 2021.

 

The Voting Ballots/ special or general powers of attorn+ey which are not received at ROMGAZ Correspondence Entry or by e-mail until December 7, 2021,11:00 am (Romania Time) shall not be counted for establishing the existence / non-existence of the majority of validly cast votes in the OGMS .

 

If the agenda is supplemented/ updated and the shareholders do not submit their updated power of attorney and/or Voting Ballots, the special power of attorney and the Voting Ballots submitted prior to supplementation/update of the agenda shall be taken into account, only for the items included in the initial agenda, also included in the supplemented/updated agenda, for which they were issued.

 

Shareholders access in the meeting room, authorized to attend the OGMS, is allowed based on simple proof of identity, as follows:

 

a)  in case of shareholders being natural persons - based on the identity document;

b)  in case of legal representative of the shareholder, legal person - based on the identity document or of documents certifying the quality as legal representative of the shareholder legal person;

c)  in case of a conventional representative, the documents provided at letters a) or b) above, together with the special or general power of attorney. 

 

Should the statutory quorum for convening the OGMS not be met on the first date, namely December 9, 2021 the OGMS shall be convened on December 10, 2021 at 1:00 pm (Romania Time), at the same venue and with the same agenda. In the event of a new convening, the Reference Date for identifying the shareholders entitled to attend and vote in the OGMS is the same, namely November 26, 2021.

 

The rules established in this convening notice for organizing the OGMS meeting on December 9, 2021, shall be supplemented by legal provisions applicable to public companies whose shares are traded on the securities market.

In case of conflict between the rules established in this convening notice and the legal provisions, the legal provisions applicable to public companies whose shares are traded on the securities market shall be applied.

 

Personal data collected by the Company directly from shareholders and/or their representatives, and indirectly from Depozitarul Central S.A. for the OGMS meeting on December 9, 2021, are processed to identify the persons entitled to exercise their rights as shareholders as regards the meeting and for establishing the resolutions adopted by the Ordinary General Meeting of Shareholders on December 9, 2021 .

 

Additional information on processing personal data of shareholders and shareholder's representatives, natural persons, may be found by reviewing the Information Notice on processing of personal data, on the Company's webpage ( https://www.romgaz.ro/en/shareholder-meetings ) for the Ordinary General Meeting of Shareholders on December 9, 2021.

 

Additional information may be obtained from the Secretariat Office of the General Meeting of Shareholders and the Board of Directors, phone 0040 374 401643 , and on the Company's web page ( www.romgaz.ro ).

 

 

CHAIRMAN OF

THE BOARD OF DIRECTORS

DAN DRAGOS DRAGAN

 

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