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Thursday 30 July, 2020

UBS ETFs

UBS (Irl) ETF plc - Notice of AGM 2020

RNS Number : 4996U
UBS ETFs
30 July 2020
 

UBS (IRL) ETF PUBLIC LIMITED COMPANY

(the "Company")

CIRCULAR TO SHAREHOLDERS

INCLUDING NOTICE OF ANNUAL GENERAL MEETING

THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION.

Incorporated in Ireland with Registered No: 507439

Registered Office

32 Molesworth Street

Dublin 2

Ireland

Notice of Annual General Meeting of the Company

Please find enclosed Notice that the Annual General Meeting ("AGM") of the Company will be held on Monday 24 August 2020 at 12.00 p.m. Also enclosed is a proxy form in order for you to cast your votes on the matters to be voted on at the AGM.

 

The Directors of the Company consider that the resolutions to be voted on at the AGM are in the best interests of the Company and its Shareholders as a whole and recommend you to vote in favour of the resolutions set out below.

 

1. To receive and consider the Directors' Report and Financial Statements for the year ended 31 December 2019 and the report of the auditors thereon and review of the Company's affairs.;

 

2. To approve the re-appointment of PricewaterhouseCoopers as auditors to the

Company;

 

3. To authorise the Directors to fix the remuneration of the auditors;

 

If you do not plan to attend the Annual General Meeting but do wish to vote on the resolutions, please complete the attached proxy and lodge it with the Company Secretary, c/o Ms. Gemma Bannon MFD Secretaries Limited 32 Molesworth Street Dublin 2, Ireland not less than 48 hours before the date of the meeting.

 

If you are in doubt as to the action you should take, you are recommended to seek your own financial advice from your stockbroker, bank manager or other professional adviser.

If you have sold or transferred all of your Shares in the Company, please forward this document to the purchaser or transferee, or to the stockbroker, bank manager or other

agent through whom the sale or transfer was effected.

 

 

EXPECTED TIMETABLE OF PRINCIPAL EVENTS*

 

Date of this Circular 30 July 2020

 

Record date for voting at the AGM 20 August 2020

 

Latest time and date for receipt of proxy forms 20 August 2020 at 12.00pm

 

Annual General Meeting Monday 24 August 2020 at 12.00pm

 

* References to times in this Circular are to Dublin times unless otherwise stated.

 

 

UBS (IRL) ETF PUBLIC LIMITED COMPANY

(the "Company")

 

NOTICE IS HEREBY GIVEN that the Annual General Meeting of the above Company will be held at 32 Molesworth Street, Dublin 2, Ireland on

Monday 24 August 2020 at 12.00pm for the following purposes:-

 

 

1. To receive and consider the Directors' Report and the Financial Statements for the year ended 31 December 2019 and the report of PricewaterhouseCoopers("the auditors") thereon and review of the Company's affairs;

 

2. To approve the re-appointment of PricewaterhouseCoopers as auditors to the Company;

 

3. To authorise the directors to fix the remuneration of the auditors; and

 

4. To authorised the payment of the Directors' remuneration.

 

Shareholders may obtain the prospectus, the key investor information documents, the latest annual and semi-annual reports together with copies of the Memorandum and Articles of Association on the website www.ubs.com/etf  or free of charge from the registered office of UBS Fund Management (Luxembourg) S.A. (the "Manager") or the local representatives in the countries where the Company is registered.

 

 

By order of the Board

 

 

___________________________________

For and of behalf of

MFD Secretaries Limited

Company Secretary

Registered Office:

32 Molesworth Street

Dublin 2

 

 

 

 

Dated this 30   day of July 2020

 

Note:

A member entitled to attend and vote at the above-mentioned meeting is entitled to appoint a proxy to attend and vote in his/her stead. A proxy need not be a member of the company. The instrument appointing a proxy can be obtained from and must be deposited with the Company Secretary, MFD Secretaries Limited, 32 Molesworth Street Dublin 2, Ireland or emailed to [email protected] for the attention of Ms. Gemma Bannon at least 48 hours before the commencement of the meeting.

 

 

 

 

 

 

 

 

 

 

 

UBS (IRL) ETF PUBLIC LIMITED COMPANY

FORM OF PROXY

Please fill out this proxy card and return it by post to

MFD Secretaries Limited, 32 Molesworth, Street Dublin 2

for the attention of Ms Gemma Bannon

no later than 12:00 (Dublin time) on 24 August 2020.

 

 

I/We, __________________________________________________ (insert name)

at _____________________________________________________

________________________________________________________ (insert address, see note

1)

with shareholder account number ____________________________(insert account number).

The Shareholders as at the Record Date being a Shareholder of the Company, hereby appoint

_______________________________________________________ (insert name of proxy) or

failing him/her

 

· Gemma Bannon of MFD Secretaries Limited

· Dominique Reville of MFD Secretaries Limited

 

as my/our proxy to vote for me/us and on my/our behalf at the AGM of the Company.

 

Please indicate with an "X" in the space below how you wish your vote to be cast in respect of the resolutions set out in the Notice convening the AGM. If no specific direction as to voting is given the proxy will vote or abstain from voting at his/her discretion

 


RESOLUTIONS

YES

NO

ABSTAIN

1.

To receive and adopt the Directors' Report and Financial Statements for the period ended 31 December 2019

 




2.

To reappoint PricewaterhouseCoopers as the Auditors of the Company

 

 

 



3.

To authorise the Directors to fix the Remuneration of the Auditors

 




 

Signed this  day of   2020

 

____________________________________________________________________________

Name and Address of Shareholder

 

Signed :______________________________

 

Duly Authorised Signatory/Trustee

For and on behalf of_ _____________________________(Insert name of scheme or fund)

 

 

 

 

 

 

 

 

 

 

 

EXPLANATORY NOTES

1. A Shareholder must insert his full name and registered address in type or block letters. In the case of joint accounts the names of all holders must be stated.

 

2. If it is desired to appoint some other person as proxy, the name of the proxy must

be inserted in the space provided.

 

3. The Proxy Card must:

 

(a)  in the case of any fund or scheme which is a Shareholder the proxy must be signed by a duly authorised signatory or trustee of the fund or scheme;

 

(b)  in the case of a corporate Shareholder be given either under its common seal or signed on its behalf by an attorney or by a duly authorised officer of the corporate Shareholder; and

 

(c)  in the case of joint holders the vote of the senior who tenders a vote whether in person or by proxy shall be accepted by the exclusion of the votes of the other joint holders and for this purpose seniority shall be determined by the order in which the names stand in the register of members in respect of the joint holding.

 

 

4 . To be valid this proxy and any power of attorney under which it is signed must reach the company secretary, MFD Secretaries Limited, 32 Molesworth Street, Dublin 2, Ireland c/o Ms Gemma Bannon not less than forty-eight hours before the time appointed for holding the meeting. Proxy Cards may be returned in the first instance by email to [email protected] with the original to follow by post.

 

 

However, the original Proxy Card should be forwarded by mail, to the address set

out above.

 

5. A proxy need not be a Shareholder of the Company but must attend the meeting in person to represent you.

 


This information is provided by RNS, the news service of the London Stock Exchange. RNS is approved by the Financial Conduct Authority to act as a Primary Information Provider in the United Kingdom. Terms and conditions relating to the use and distribution of this information may apply. For further information, please contact [email protected] or visit www.rns.com.
 
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