Notice of EGM

Zhejiang Expressway Co 03 January 2006 THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION If you are in any doubt as to any aspect of this circular or as to the action to be taken, you should consult a stockbroker or other registered dealer in securities, bank managers, solicitor, professional accountant or other professional adviser. If you have sold or transferred all your shares in Zhejiang Expressway Co., Ltd. (the 'Company'), you should at once hand this circular and the accompanying form of proxy to the purchaser or to the bank or stockbroker or other agent through whom the sale or transfer was effected for transmission to the purchaser. (A joint stock limited company incorporated in the People's Republic of China with limited liability) (Stock Code: 0576) NOTICE OF EXTRAORDINARY GENERAL MEETING AND PROFILES OF CANDIDATES OF THE BOARD OF DIRECTORS AND THE SUPERVISORY COMMITTEE OF THE FOURTH SESSION A notice convening an extraordinary general meeting (the 'EGM') of Zhejiang Expressway Co., Ltd. (the 'Company') to be held at 9:00 a.m. on Tuesday, February 14, 2006 at 12th Floor, Block A, Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang 310007, the People's Republic of China (the 'PRC'), is set out on page 8-10 of this circular. Whether or not you intend to attend the meeting, you are requested to complete and return the accompanying form of proxy in accordance with the instructions printed thereon as soon as possible and, in any event, at least 24 hours before the time appointed for the holding of the meeting. December 30, 2005 LETTER FROM THE BOARD (A joint stock limited company incorporated in the People's Republic of China with limited liability) (Stock Code: 0576) Board of Directors Registered address: 19th Floor, Executive Directors Zhejiang World Trade Center, GENG Xiaoping 122 Shuguang Road, FANG Yunti Hangzhou, Zhejiang 310007, ZHANG Jingzhong The People's Republic of China XUAN Daoguang Non-executive Directors ZHANG Luyun ZHANG Yang Independent Non-executive Directors TUNG Chee Chen ZHANG Junsheng ZHANG Liping Dear Sir or Madam: NOTICE OF EXTRAORDINARY GENERAL MEETING AND PROFILES OF CANDIDATES OF THE BOARD OF DIRECTORS AND THE SUPERVISORY COMMITTEE OF THE FOURTH SESSION INTRODUCTION The board of directors comprises nine directors including four executive directors and five non-executive directors (three of whom are independent non-executive directors), while the supervisory committee comprises five supervisors including four outside supervisors (including three independent supervisors and one supervisor representing the shareholders) and one supervisor representing the employees of the Company. Under the Articles of Association of the Company, all directors and supervisors of each session will hold office for a term of three years, and if eligible, may offer themselves for re-election. All of the directors and outside supervisors of a new session will be elected in a general meeting through resolutions adopted by more than half of the voting rights held by the shareholders (including their proxies) attending the meeting. The supervisor representing the employees will be elected by the employees of the Company. NOTICE OF EXTRAORDINARY GENERAL MEETING As the term of the board of directors and the supervisory committee of the third session will expire on February 28, 2006, an EGM of the Company will be held at 9:00 a.m. on Tuesday, February 14, 2006 at 12th Floor, Block A, Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang 310007, the PRC, to elect members of the board of directors and the supervisory committee of the fourth session, except for the supervisor representing the employees of the Company, and to fix their respective remunerations. A notice of the EGM is set out on page 8-10 of this circular. NAMES AND PROFILES OF THE CANDIDATES OF THE BOARD OF DIRECTORS OF THE FOURTH SESSION The proposed candidates of the board of directors of the fourth session of the Company are nominated by the Nomination and Remuneration Committee of the Company. Mr. GENG Xiaoping, Mr. FANG Yunti, Mr. ZHANG Jingzhong, Ms. ZHANG Luyun, Ms. ZHANG Yang, Mr. TUNG Chee Chen, Mr. ZHANG Junsheng and Mr. ZHANG Liping are members of the board of the third session and have been nominated as candidates for re-election as members of the board of the fourth session. Mr. JIANG Wenyao is a newly nominated candidate for election as a member of the board of the fourth session. The profiles of the candidates nominated to the board of directors of the fourth session are as follows: Executive directors Mr. GENG Xiaoping, born in 1948, is the Chairman of the Company. Mr. Geng graduated from the East China College of Political Science and Law in 1984. From 1979 to 1991, he held various positions at the People's Procuratorate of Zhejiang Province including Secretary, Division Chief and Deputy Procurator. In 1991, he was appointed as Deputy Director of the Zhejiang Provincial Expressway Executive Commission where he was responsible for the business operation and administration of the expressway system in Zhejiang Province. Mr. Geng was the General Manager and Chairman of the Company from March 1997 to March 2002. Since December 2001, he has been appointed as a Director and General Manager of the Communications Investment Group. He resigned from the office of the General Manager of the Company in March 2002. Mr. FANG Yunti, born in 1950, is a Senior Engineer, an Executive Director and the General Manager of the Company responsible for the overall management of the Company. Mr. Fang graduated from Tsinghua University in 1976 with a major in automotive engineering. From 1983 to 1988, he was the Deputy General Manager of Zhejiang Province Automobile Transport Company. From 1988 to 1990, he was the Chief Engineer at the Provincial Road Transport Company. During the period from 1991 to 1996, he was the Deputy Chief and Chief of the Operating Administrative and Technical Equipment Divisions of the Zhejiang Provincial Expressway Executive Commission, where his responsibilities included operation management and equipment management in relation to the Shanghai-Hangzhou-Ningbo Expressway. Mr. Fang was an Executive Director and the Deputy General Manager of the Company from March 1997 to March 2002. Since March 2002, he has been an Executive Director and the General Manager of the Company. Mr. ZHANG Jingzhong, born in 1963, is a Senior Lawyer, an Executive Director and Company Secretary of the Company. Mr. Zhang graduated from Zhejiang University (previously known as Hangzhou University) in July 1984 with a bachelor's degree in law. In 1984, he joined the Zhejiang Provincial Political Science and Law Policy Research Unit. From 1988 to 1994, he was the Associate Director of Hangzhou Municipal Foreign Economic Law Firm. In 1992, he obtained the qualifications required by the regulatory authorities in China to practice securities law. In January 1994, Mr. Zhang became a Senior Partner at T&C Law Firm in Hangzhou. Mr. Zhang has been an Executive Director of the Company since April 1997, and was appointed Deputy General Manager in March 2002. Since March 2003, he has been the Company Secretary. Mr. JIANG Wenyao, born in 1966, is the Deputy General Manager of the Company. Mr. Jiang graduated from Zhejiang University, majoring in industrial automation and manufacturing mechanics, and obtained a master's degree in engineering. From March 1991 to February 1997, he worked in the Engineering Division and the Planning and Finance Division of the Zhejiang Provincial Expressway Executive Commission. He joined the Company since March 1997, and has served as Deputy Manager of the General Department, Manager of the Equipment Department, Manager of the Operation Department, Assistant General Manager and Company Secretary. Non-executive directors Ms. ZHANG Luyun, born in 1961, is a Director and Deputy General Manager of the Communications Investment Group. Ms. Zhang graduated from Zhejiang University, majoring in administration and management. From 1983 to 1997, she served as the Secretary, Deputy Chief and Chief of the Office of Hangzhou City Government. In 1997, she was the Deputy President of Hangzhou Broadcasting and TV College and received the title of the Assistant Researcher in college-teaching. She joined the Communications Investment Group in December 2001 and has been a Director and Deputy General Manager of the Communications Investment Group since then. Ms. ZHANG Yang, born in 1964, is the General Assistant Manager and the Manager of the Securities Department of Huajian Transportation Economic Development Center. In 1987, she graduated from Lanzhou University with a bachelor's degree in economics. In 2001, she completed the postgraduate studies in economics management at the Central Party School. From 1987 to 1994, she worked for the Ministry of Aviation. Ms. Zhang is currently a Non-executive Director of Shenzhen Expressway Company Limited, Sichuan Expressway Company Limited and Xiamen Port Development Company Limited. Independent non-executive directors Mr. TUNG Chee Chen, born in 1942, is the Chairman of Orient Overseas (International) Limited, an Independent Non-executive Director, a member of the Nomination and Remuneration Committee and the Chairman of the Audit Committee of the Company. Mr. Tung was educated at the University of Liverpool, England, where he received his bachelor's degree in science. He later obtained a master's degree in mechanical engineering at the Massachusetts Institute of Technology in the United States. Mr. Tung has been an Independent Non-executive Director of the Company since March 1997. In addition, Mr. Tung also holds directorships in the following listed public companies: Chairman (Executive Director) of Orient Overseas (International) Limited, and as an Independent Non-executive Director of BOC Hong Kong (Holdings) Limited, Cathay Pacific Airways Limited, PetroChina Company Limited, Sing Tao News Corporate Limited and U-Ming Marine Transport Corp. Mr. ZHANG Junsheng, born in 1936, is a Professor, an Independent Non-executive Director and a member of the Audit Committee and the Nomination and Remuneration Committee of the Company. Mr. Zhang graduated from Zhejiang University in 1958, and was a Lecturer, an Associate Professor, and an Advising Professor at Zhejiang University. He was also a professor concurrently at, amongst other universities, Zhongshan University. In 1980, he became the Deputy General Secretary of Zhejiang University. In 1983, Mr. Zhang served as the Deputy General Secretary in the Hangzhou City Government. In 1985, he began to work for the Xinhua News Agency, Hong Kong Branch, and became its Deputy Director in 1987. Since September 1998, Mr. Zhang has taken up the position of General Secretary of Zhejiang University. In addition, Mr. Zhang is currently a Special Advisor to the Zhejiang Provincial Government, a Director to the Zhejiang Province Economic Development Consultation Committee, a Chairman of Zhejiang University Development Committee and an Honorary Doctor of Science of the City University of Hong Kong. Mr. Zhang has been an Independent Non-executive Director of the Company since March 2000. Mr. ZHANG Liping, born in 1958, is a Managing Director of Credit Suisse First Boston and Country Head of China. He is an Independent Non-executive Director, a member of the Audit Committee and the Chairman of the Nomination and Remuneration Committee of the Company. Mr. Zhang graduated from University of International Business & Economics of Beijing and received a master's degree in international affairs and international laws from St. John's University in New York. He also attended New York University's MBA program. Mr. Zhang held a number of senior positions at other organizations, including CEO of Imagi International Holdings Limited, Managing Director of Pacific Concord Holdings Limited, Geographic Head - Greater China Region, Dresdner Banking Group, Chairman & Managing Director of Seapower Financial Services Group, and Director of the Investment Banking Division and China Chief Representative of Merrill Lynch Co. & Inc. Mr. Zhang has been an Independent Non-executive Director of the Company since March 2003. In addition, Mr. Zhang had served as an Independent Non-executive Director in Anhui Expressway Co., Ltd. from 2002 to 2005. NAMES AND PROFILES OF THE CANDIDATES TO THE SUPERVISORS OF THE SUPERVISORY COMMITTEE OF THE FOURTH SESSION The outside supervisors of the Company are elected and removed at a general meeting, whereas the supervisor representing the employees is elected and removed by the employees of the Company. Mr. MA Kehua, Mr. ZHENG Qihua, Mr. JIANG Shaozhong and Mr. FANG Zhexing are the members of the supervisory committee of the third session. Mr. MA Kehua has been nominated for re-election as the supervisor representing shareholders, while Mr. ZHENG Qihua and Mr. JIANG Shaozhong have been nominated for re-election as the independent supervisors of the supervisory committee of the fourth session. Mr. WU Yongmin is a newly nominated candidate for election as an independent supervisor of the supervisory committee of the fourth session. Mr. FANG Zhexing has been nominated for re-election as the supervisor representing employees of the Company (to be elected by employees of the Company). The profiles of the candidates to the new supervisory committee are as follows: Supervisor representing shareholders Mr. MA Kehua, born in 1952, is a Senior Economist, the Chairman of the Supervisory Committee. Mr. Ma graduated from Shanghai Railway Institute in 1977, after which he worked as an Engineer at Shanghai Railway Bureau No.1 Construction Company and the Plumbing and Electricity Section of Shanghai Railway Bureau, Hangzhou Branch. Mr. Ma was in charge of the Planning and Finance Division at the Zhejiang Local Railway Company, and in 1993 became the Deputy Division Chief and Division Chief of Zhejiang Jinwen Railway Executive Commission responsible for materials supply. Mr. Ma took up the post of Deputy General Manager of Zhejiang Provincial High Class Highway Investment Company Limited in June 1999, and is currently the Assistant General Manager of the Communications Investment Group. Independent supervisors Mr. ZHENG Qihua, born in 1963, is a Senior Accountant and an independent non-executive member of the Supervisory Committee of the Company. Mr. Zheng was among the first batch of Chinese registered accountants who obtained qualifications required for practicing accountancy involving securities in 1992. He has working and training experience in Hong Kong and Singapore, and he worked with the Listing Division of the China Securities Regulatory Commission during 1997 and 1998. He was a member of the Sixth Session of the Listing Review Board of the China Securities and Regulatory Commission in 2004. He is currently the Deputy General Manager of Zhejiang Pan-China Certified Public Accountants and a guest professor at Zhejiang Gongshang University and Zhejiang Finance & Economics Institute. Mr. JIANG Shaozhong, born in 1946, is a Professor. Mr. Jiang graduated from the Management Department of Zhejiang University with a master's degree. From 1982 he worked in the Management Department of Zhejiang University as Lecturer, Assistant Professor, Professor, Dean of Research Office and Deputy Dean of the Department. From 1984 to 1985 he was a visiting scholar at Stanford University. From 1991 to 1998 he was the Deputy General Economist, the Chief of the Financial Division, the Chief of the Teaching Division and the Deputy Manager of the Management Department of Zhejiang University. He is currently the Deputy General Accountant of Zhejiang University. Mr. WU Yongmin, born in 1963, is an Assistant Professor. Mr. Wu graduated from China University of Political Science and Law with a master's degree. He was the Deputy Dean of the Department of Law at Hangzhou University, Deputy Dean of the Department of Law at Zhejiang University's Law School, and Director of Zheda Law Firm. Mr. Wu studied at the Christian-Albrechts-Universit|$$|Adat zu Kiel in 1996 as a visiting scholar. He is currently the Acting Dean of the Department of Law at the Law School of Zhejiang University, a Supervisor for master's degree candidates in Business Law, a member of China Business Law Research Council, Deputy Director of Zhejiang Tax Law Research Council, an Arbitrator of Hangzhou Arbitration Committee, and a Lawyer at Zhejiang Zeda Law Firm. Supervisor representing employees (To be elected by employees of the Company) Mr. FANG Zhexing, born in 1965, is a Senior Engineer, the Manager of the Human Resources Department of the Company. He is also the Chairman of Hangzhou Shida Expressway Co., Ltd. Mr. Fang graduated from Zhejiang University in engineering where he received a master's degree. From 1986 to 1988 he was the Assistant Engineer in the Project Management Office of the Electric Power and Water Conservancy Bureau in Taizhou. From 1991 until 1997, he was the Engineer in the Project Management Office of Zhejiang Provincial Expressway Executive Commission, where he participated in the project management of Shanghai-Hangzhou-Ningbo Expressway. Since March 1997, he has served as the Deputy Manager and the Manager of the Planning and Development Department, the Manager of the Project Development Department, the Director of Quality Management Office and the Director of Internal Audit Department of the Company. OTHER INFORMATION Save as disclosed in the above, the proposed candidates for the board of directors and supervisors of the fourth session of the Company have no relationships with any directors, senior management or substantial or controlling shareholders of the Company. The proposed term of office of the directors and supervisors of the fourth session will be for a period of three years, commencing on March 1, 2006 and expiring on February 28, 2009. Interests in shares and underlying shares None of the proposed candidates for the board of directors and supervisors of the fourth session of the Company has an interest in the shares of the Company (within the meaning of Part XV of the Securities and Futures Ordinance). Directors and supervisors' emoluments The proposed remunerations for executive directors, which are fixed for their three-year term of service based on last year's remuneration of the current session, are as follows: 1st year 2nd year 3rd year Rmb Rmb Rmb Chairman 899,000 899,000 899,000 Director/General Manager 689,000 689,000 689,000 Director/Deputy General Manager 595,000 595,000 595,000 Director/Company Secretary 370,000 370,000 370,000 Non-executive directors and supervisors do not receive any fixed remunerations from the Company, though all directors and supervisors are provided with allowances that are subject to their levels of participation in the Company's meetings as determined by the board of directors at their discretion and there are no applicable scale for determining such remuneration. There are no other matters that need to be brought to the attention to the shareholders of the Company. By order of the Board ZHANG Jingzhong Company Secretary December 30, 2005 Notice of Extraordinary General Meeting (A joint stock limited company incorporated in the People's Republic of China with limited liability) (Stock Code: 0576) Notice of Extraordinary General Meeting NOTICE IS HEREBY GIVEN that an extraordinary general meeting (the 'EGM') of Zhejiang Expressway Co., Ltd. (the 'Company') will be held at 9:00 a.m. on Tuesday, February 14, 2006 at 12th Floor, Block A, Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang 310007, the People's Republic of China (the 'PRC') for the conduct of the following business: As ordinary resolutions: 1. To elect directors of the Company and approve their remuneration; 2. To elect supervisors of the Company and approve their remuneration; 3. To authorize the board of directors of the Company to approve the directors' service contracts, the supervisors' service contracts and all other relevant documents and to authorize any one executive director of the Company to sign such contracts and other relevant documents for and on behalf of the Company and to take all necessary actions in connection therewith. By Order of the Board ZHANG Jingzhong Company Secretary Hangzhou, Zhejiang Province, the PRC December 30, 2005 Notes: 1. Registration procedures for attending the EGM (1) Holders of H shares of the Company ('H Shares') and domestic shares of the Company ('Domestic Shares') intending to attend the EGM should return the reply slip for attending the EGM to the Company by post or by facsimile (address and facsimile numbers are shown in paragraph 5 below) such that the same shall be received by the Company on or before January 24, 2006. (2) A shareholder or his/her/its proxy should produce proof of identity when attending the EGM. If a corporate shareholder appoints its legal representative to attend the meeting, such legal representative shall produce proof of identity and a copy of the resolution of the board of directors or other governing body of such shareholder appointing such legal representative at the meeting. 2. Proxy (1) A shareholder eligible to attend and vote at the EGM is entitled to appoint, in written form, one or more proxies to attend and vote on his/her/its behalf. A proxy needs not to be a member. (2) A proxy should be appointed by a written instrument signed by the appointor or his/her/its attorney. If the appointor is a corporation, the same shall be affixed with its common seal or signed by its director(s) or duly authorized representative(s). If the form of proxy is signed by the attorney of the appointor, the power of attorney or other authorization document(s) of such attorney should be notarized. (3) To be valid, the power of attorney or any other authorization document(s) (which have been notarized) together with the completed form of proxy must be delivered, in the case of holders of Domestic Shares, to the Company at the address shown in paragraph 5 below and, in the case of holders of H Shares, to Hong Kong Registrars Limited at 46th Floor, Hopewell Center, 183 Queen's Road East, Hong Kong, not less than 24 hours before the time designated for the holding of the EGM. (4) Shareholders and proxies shall exercise the right to vote by poll. 3. Closure of Register of Members The register of members holding H shares of the Company will be closed from January 15, 2006 to February 13, 2006 (both days inclusive). 4. Eligibility for attending the Extraordinary General Meeting Holders of H Shares who intend to attend the EGM must deliver all transfer instruments and the relevant shares certificates to the share registrar for H Shares, Hong Kong Registrars Limited at Rooms 1712-1716, 17th Floor, Hopewell Center, 183 Queen's Road East, Hong Kong at or before 4:00 p.m. on Friday, January 13, 2006. 5. Miscellaneous (1) The EGM will not last for more than one day. Shareholders who attend shall bear their own traveling and accommodation expenses. (2) The address of the Company is at: 12th Floor, Block A Dragon Century Plaza 1 Hangda Road Hangzhou, Zhejiang 310007 People's Republic of China Telephone No.: (+86)-571-8798 7700 Facsimile No.: (+86)-571-8795 0329 (A joint stock limited company incorporated in the People's Republic of China with limited liability) (Stock Code: 0576) Proxy Form for Extraordinary General Meeting Number of Shares related to H Shares/Domestic Shares* this proxy form (note 1) I (We) (note 2)_________________________________________________________________ of ____________________________________________________________________________, being the holder(s) of (note 1)_____________________H Share(s)/Domestic Share(s) * of Zhejiang Expressway Co., Ltd. (the 'Company') now appoint (note 3) ________________________________________________________________________________ ( I.D. No.: ______________________________of __________________________________ _______________________________________________) /the Chairman of the meeting as my (our) proxy, to attend and vote on my (our) behalf in respect of the ordinary resolutions in accordance with the instruction(s) below at the extraordinary general meeting of the Company (the 'EGM') to be held at 9:00 a.m. on Tuesday, February 14, 2006 at 12th Floor, Block A, Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang Province, 310007, the People's Republic of China (the 'PRC'), for the purpose of considering and, if thought fit, passing the resolutions as set out in the notice convening the EGM. In the absence of any indication, the proxy may vote for or against the resolutions at his own discretion (note 4). Ordinary Resolutions: For (note 4) Against (note 4) 1. To elect directors of the Company and approve their remuneration. 2. To elect supervisors of the Company and approve their remuneration. 3. To authorize the board of directors of the Company to approve the directors' service contracts, the supervisors' service contracts and all other relevant documents and to authorize any one executive director of the Company to sign such contracts and other relevant documents for and on behalf of the Company and to take all necessary actions in connection therewith. Date: ______________________, 2006 Signature: __________________(note 5) Notes: 1. Please insert the number of share(s) registered in your name(s) relating to this form of proxy. If no number is inserted, this form of proxy will be deemed to relate to all of the shares in the capital of the Company registered in your name(s). 2. Please insert full name(s) and address(es) in BLOCK LETTERS. 3. Please insert the name and address of your proxy. If this is left blank, the chairman of the EGM will act as your proxy. Proxies may not be member (s) of the Company and may be appointed to attend and vote in the EGM provided that such proxies must attend the EGM in person on your behalf. Any alteration made to this proxy form must be signed by the signatory. 4. As voting will take place by poll, please insert the number of share(s) you wish to vote for or against the resolutions in the appropriate boxes. In the absence of any such indication, the proxy will vote or abstain at this discretion. 5. This form of proxy must be signed under hand by you or your attorney duly authorized in that behalf. If the appointor is a corporation, this form must be affixed with its common seal or signed by its director(s) or duly authorized representative(s). 6. This form of proxy together with the power of attorney or any other authorization document(s) which have been notarized, must be delivered, in the case of a holder of domestic share(s), to the Company at 12th Floor, Block A, Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang Province, 310007, the PRC and in the case of a holder of H share(s), to Hong Kong Registrars Limited at 46th Floor, Hopewell Center, 183 Queen's Road East, Hong Kong, at least 24 hours before the time designated for the holding of the EGM. * Please delete as appropriate. (A joint stock limited company incorporated in the People's Republic of China with limited liability) (Stock Code: 0576) Reply Slip for Extraordinary General Meeting I(We) _________________________________________________________________ of ____________________________________________________________________, telephone number: ______________________________and fax number: ______________ , being the holder(s) of _________________________H Share(s)/Domestic Share(s)* of Zhejiang Expressway Co., Ltd. (the 'Company') hereby confirm that I(we) wish to attend or appoint a proxy to attend on my(our) behalf at the extraordinary general meeting of the Company (the 'EGM') to be held at 9:00 a.m. on Tuesday, February 14, 2006 at 12th Floor, Block A, Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang Province, 310007, the People's Republic of China (the 'PRC'). Signature: _________________________________________________________________ Date: ______________________________________________________________________ Note: Eligible shareholders who wish to attend the EGM are advised to complete and return this reply slip to the Company at 12th Floor, Block A, Dragon Century Plaza, 1 Hangda Road, Hangzhou, Zhejiang Province, 310007, the PRC by post or by facsimile (fax no.: (+86)-571-8795 0329) such that the same shall be received by the Company on or before January 24, 2006. Failure to sign and return this slip, however, will not preclude an eligible shareholder from attending the EGM. * Please delete as appropriate. This information is provided by RNS The company news service from the London Stock Exchange
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