ReMerger with Mentmore-Part 2

BIRKBY PLC 27 July 1999 Part 2 Appendix I Conditions and further terms of the Offer The Offer will comply with the rules and regulations of the London Stock Exchange and the City Code, will be governed by English law and subject to the jurisdiction of the English courts and will be subject to the following conditions: (a) valid acceptances being received (and not, where permitted, withdrawn) by 3.00pm on the first closing date of the Offer (or such later time(s) and/or date(s) as Mentmore Abbey may, subject to the rules of the City Code, decide) in respect of not less than 90 per cent (or such lesser percentage as Mentmore Abbey may decide) in nominal value of the Birkby Shares to which the Offer relates, provided that this condition will not be satisfied unless Mentmore Abbey (together with any of its wholly-owned subsidiaries) shall have acquired or agreed to acquire, whether pursuant to the Offer or otherwise, Birkby Shares carrying, in aggregate, more than 50 per cent of the voting rights then exercisable at a general meeting of Birkby including for this purpose, to the extent (if any) required by the Panel, any such voting rights attaching to any Birkby Shares that may be unconditionally allotted or issued before the Offer becomes or is declared unconditional as to acceptances whether pursuant to the exercise of any outstanding conversion or subscription rights or otherwise; and, for this purpose, (i) the expression 'Birkby Shares to which the Offer relates' shall be construed in accordance with Sections 428 to 430F of the Companies Act 1985 and (ii) shares which have been unconditionally allotted shall be deemed to carry the voting rights which they will carry upon issue; (b) the passing at an Extraordinary General Meeting of Mentmore Abbey (or at any adjournment thereof) of such resolutions as may be necessary to approve and implement the Offer; (c) the London Stock Exchange agreeing to admit to the Official List the New Mentmore Abbey Shares and such admission becoming effective in accordance with paragraph 7.1 of the Listing Rules of the London Stock Exchange or (if determined by Mentmore Abbey and subject to the consent of the Takeover Panel) agreeing to admit such shares to the Official List subject only to (i) the allotment of such shares and/or (ii) the Offer becoming or being declared unconditional in all respects; (d) it having been established in terms reasonably satisfactory to Mentmore Abbey that it is not the intention of the Secretary of State for Trade and Industry to refer the Offer or any matter arising therefrom to the Competition Commission; (e) no government or governmental, quasi-governmental, supranational, statutory or regulatory body, court, trade agency, association, institution or professional body or any other person or body in any jurisdiction (each a 'Third Party') having prior to the date when the Offer would otherwise become unconditional decided to take, institute implement or threaten, and there not continuing to be outstanding, any action, proceedings, suit, investigation, enquiry or reference, and no such Third Party having made, proposed or enacted, any statute, regulation, decision or order, or taken any other steps which would or might reasonably be expected to: (i) make the Offer or its implementation or the acquisition by any member of the Mentmore Abbey Group of any shares in, or control of, Birkby, void, illegal or unenforceable or otherwise, directly or indirectly, restrain, prohibit, restrict or delay or impose additional materially adverse conditions or obligations with respect thereto, or otherwise challenge or interfere therewith; (ii) require or prevent the divestiture by any member or the Wider Birkby Group or the Wider Mentmore Abbey Group of all or any material part of their respective businesses, assets or property or impose any material limitation on the ability of any of them to conduct all or any part of their respective businesses or own all or any part of their respective assets or property to an extent which in each case would be material in the context of the Wider Birkby Group taken as a whole or the Wider Mentmore Abbey Group taken as a whole; (iii)impose any material limitation on the ability of any member of the Mentmore Abbey Group or the Wider Birkby Group to acquire, directly or indirectly, any rights of ownership of shares or other securities (or their equivalent) in any member of the Wider Birkby Group or on the ability of any member of the Wider Birkby Group or the Mentmore Abbey Group to hold or exercise effectively directly or indirectly any rights of ownership of shares or other securities (or their equivalent) in any member of the Wider Birkby Group held or owned by it or to exercise management control over any member of the Wider Birkby Group to an extent which is material in the context of the Birkby Group taken as a whole or, as the case may be, the Mentmore Abbey Group taken as a whole; (iv) require any member of the Mentmore Abbey Group or the Wider Birkby Group to offer to acquire any shares or other securities (or equivalent) in any member of the Wider Birkby Group owned by any third party; (v) impose any material limitation on the ability of any member of the Mentmore Abbey Group or the Birkby Group to integrate all or any material part of its business with all or any material part of the business of any other member of the Mentmore Abbey Group or the Birkby Group; or (vi) otherwise adversely affect the business, profits or prospects of any member of the Wider Mentmore Abbey Group or the Wider Birkby Group to an extent which is material in the context of respectively the Mentmore Abbey Group taken as a whole or the Birkby Group taken as a whole; and all applicable waiting and other time periods during which any Third Party could decide to take, institute, implement or threaten any such action, proceeding, suit, investigation, enquiry or reference having expired, lapsed or been terminated; (f) all necessary filings having been made, all appropriate waiting periods under any applicable legislation or regulations or any jurisdiction having expired, lapsed or been terminated and all statutory or regulatory obligations in any applicable jurisdiction having been complied with in each case in respect of the Offer and the acquisition, directly or indirectly, by any member of the Mentmore Abbey Group of any shares or other securities (or their equivalent) in, or control of, Birkby and all authorisations which in the reasonable opinion of Mentmore Abbey are necessary or appropriate in any jurisdiction in respect of the Offer having been obtained in terms and in a form reasonably satisfactory to Mentmore Abbey and all such authorisations which in the reasonable opinion of Mentmore Abbey are necessary or appropriate to carry on the business of any member of the Wider Birkby Group, having been obtained and remaining in full force and effect and there being no intimation or notice or an intention to revoke or not to renew the same; (g) there being no provision of any arrangement, agreement, licence, permit, franchise or other instrument to which any member of the Wider Birkby Group is a party or by or to which any such member or any of their assets may be bound, entitled or be subject and which, as a result of the acquisition of the Birkby Shares or any of them by any member of the Mentmore Abbey Group, would or might reasonably be expected to result in: (i) any monies borrowed by, or any other indebtedness, actual or contingent of, any such member being, or becoming capable or being declared, repayable immediately or prior to their stated maturity or the ability of such member to borrow money or incur any indebtedness being withdrawn or inhibited; (ii) the creation of any mortgage, charge or other security interest over the whole or any part of the business, property or assets of any such member or any such mortgage, charge or other security (whenever arising or having arisen) becoming enforceable; (iii)any such arrangement, agreement, licence, permit, franchise or instrument being terminated or adversely modified or any action of an adverse nature being taken or any adverse obligation arising thereunder; (iv) any assets of any member of the Wider Birkby Group being or falling to be disposed of or charged or any right arising under which any such asset or interest could be required to be disposed of or charged in each case other than in the ordinary course of business; (v) the interests or business of any member of the Wider Birkby Group in or with any other firm or body or person, or any arrangements relating to such interest or business, being terminated or materially and adversely modified or affected; (vi) any member of the Wider Birkby Group ceasing to be able to carry on business under any name under which it presently does so; or (vii)the value of any member of the Wider Birkby Group or its financial or trading position or prospects being prejudiced or adversely affected; in each case which will or might reasonably be expected to have a material adverse effect on the Birkby Group taken as a whole; (h) save as publicly announced by Birkby in this announcement, the Birkby Preliminary Results, or prior to this announcement (in relation to Birkby), no member of the Birkby Group having, since 31 March 1998, the date to which Birkby's last published audited accounts were prepared (other than for transactions solely between members of the Birkby Group) and save as publicly announced by Mentmore Abbey in this announcement, the Mentmore Abbey Preliminary Results or prior to this announcement (in relation to Mentmore Abbey) no member of the Mentmore Abbey Group having, since 30 April 1998, the date to which Mentmore Abbey's last published audited accounts were prepared (other than for transactions solely between members of the Mentmore Abbey Group): (i) issued or authorised or proposed the issue of additional shares of any class, or securities convertible into, or rights, warrants or options to subscribe for or acquire, any such shares or convertible securities (save for options granted and for any Birkby Shares allotted upon exercise of options granted under the Birkby Share Option Schemes or options granted and Mentmore Abbey Shares allotted upon the exercise of options granted under the Mentmore Abbey Share Option Schemes) or redeemed, purchased, reduced or made any other change to any part of its share capital; (ii) declared, paid, made or proposed to declare, pay or make any bonus, dividend or other distribution in respect of shares; (iii)authorised or proposed or announced its intention to propose any merger or demerger or acquisition or disposal of assets (other than in the ordinary course of business) or shares in each case which would be material in the context of the Birkby Group as a whole or the Wider Mentmore Abbey Group taken as a whole as the case may be; (iv) issued or authorised or proposed the issue of any debentures or, other than in the ordinary course of trading, incurred or increased any indebtedness or contingent liability or become subject to any contingent liability which is material in the context of the Birkby Group taken as a whole or the Wider Mentmore Abbey Group taken as a whole as the case may be; (v) disposed of or transferred, mortgaged or encumbered any material asset or any right, title or interest in any such asset (other than in the ordinary course of trading) in each case which would be material in the context of the Birkby Group as a whole or the Wider Mentmore Abbey Group taken as a whole as the case may be; (vi) entered into, or amended any existing contract or commitment so as to give rise to, any contract or commitment (whether in respect of capital expenditure or otherwise) which is of an unusual nature or which involves or could involve an obligation of a nature or magnitude which is material in the context of the Birkby Group taken as a whole or terminated any existing contract or commitment which is material in the context of the Birkby Group taken as a whole or the Wider Mentmore Abbey Group taken as a whole as the case may be; (vii)entered into any long term contract, reconstruction or amalgamation, otherwise than in the ordinary course of business, which is material in the context of the Birkby Group taken as a whole or the Wider Mentmore Abbey Group taken as a whole as the case may be; (viii)taken any corporate action or had any order made for its winding up (voluntary or otherwise), dissolution or reorganisation or for the appointment of a receiver, administrator, administrative receiver, trustee or similar officer of all or any of its assets and revenues; (ix) entered into or varied the terms of any service agreement with any of the directors of Birkby or the directors of Mentmore Abbey; (x) made or agreed or consented to any significant change to the terms of the trust deeds constituting the pension schemes established for its directors and/or employees and/or their dependants or to the benefits which accrue, or to the pensions which are payable thereunder, or to the basis on which qualification for or accrual or entitlement to such benefits or pensions are calculated or determined, or to the basis upon which the liabilities (including pensions) of such pension schemes are funded or made, or agreed or consented to any change to the trustees involving the appointment of a trust corporation which would be material in the context of the Birkby Group taken as a whole or the Wider Mentmore Abbey Group taken as a whole as the case may be; (xi) entered into an agreement which will result in the restriction of the scope of the business of the Birkby Group and will have a material adverse effect on the Birkby Group taken as a whole or the Wider Mentmore Abbey Group taken as a whole as the case may be; (xii)waived or compromised any claim which is or may be material in the context of the Birkby Group taken as a whole or the Wider Mentmore Abbey Group taken as a whole as the case may be; or (xiii)entered into an agreement or commitment or passed any resolution with respect to any of the transactions or events referred to in this paragraph; (i) save as publicly announced by Birkby in this announcement, the Birkby Preliminary Results, prior to the date of this announcement or in the audited accounts of Birkby for the financial period ended 31 March 1998, the date to which Birkby's last published audited accounts were made up (in relation to Birkby) or (in relation to Mentmore Abbey) save as publicly announced by Mentmore Abbey in this announcement, the Mentmore Abbey Preliminary Results, prior to the date of the announcement or in the audited accounts of Mentmore Abbey for the financial period ended 30 April 1998 the date to which Mentmore Abbey's last published accounts were made up; (i) there having been no adverse change in the business, financial or trading position or profits or prospects of Birkby or Mentmore Abbey or any other member of the Birkby Group or any other member of the Mentmore Abbey Group which would be material to the Birkby Group taken as a whole or the Mentmore Abbey Group taken as a whole as the case may be; (ii) no litigation, arbitration proceedings, prosecution or other legal proceedings to which any member of the Birkby Group or the Mentmore Abbey Group is or may become a party (whether as plaintiff or defendant or otherwise) and no investigation by any Third Party against or in respect of any member of the Birkby Group or the Mentmore Abbey Group having been instituted, threatened or announced by or against or remaining outstanding in respect of any member of the Birkby Group or the Mentmore Abbey Group which in any such case might be materially adverse to the Birkby Group taken as a whole or the Mentmore Abbey Group taken as a whole as the case may be; (iii)no contingent liability having arisen which would reasonably be expected materially and adversely to affect the Birkby Group taken as a whole or the Mentmore Abbey Group taken as a whole as the case may be. (j) Mentmore Abbey not having discovered in respect of Birkby and Birkby not having discovered in respect of Mentmore Abbey after the date of this announcement and prior to the Offer becoming unconditional in all respects that the financial or business information concerning the Birkby Group or the Mentmore Abbey Group which has been publicly disclosed at any time by any member of the relevant group either contains a material misrepresentation of fact or omits to state a fact necessary to make the information contained therein not materially misleading and which was not, if material in the context of the Birkby Group taken as a whole or the Mentmore Abbey Group taken as a whole as the case may be, corrected by a subsequent public announcement prior to the date of this announcement. (k) Mentmore Abbey not having discovered after the date of this announcement and prior to the Offer becoming unconditional in all respects that:- (i) any past or present member of the Birkby Group has not complied with all applicable laws of any relevant jurisdiction relating to environmental matters which non-compliance would give rise to any liability (whether actual or contingent) or cost on the part of any member of the Birkby Group which would be material to the Birkby Group taken as a whole; (ii) there has been an emission, disposal, discharge, deposit, spillage or leak of waste or hazardous or harmful substances on or about or from any property now or previously owned, occupied or made use of by any past or present member of the Birkby Group which would be likely to give rise to any liability (whether actual or contingent) or cost on the part of any member of the Birkby Group which would be material to the Birkby Group taken as a whole; (iii)there is or is likely to be any liability (whether actual or contingent) or requirement to make good, repair, reinstate or clean up any property now or previously owned, occupied, made use of or harmed by any past or present member of the Birkby Group which would be material to the Birkby Group taken as a whole. Mentmore Abbey reserves the right to waive, in whole or in part, all or any of conditions (d) to (k) inclusive provided that it will only waive the conditions in paragraphs (h), (i) and (j) (insofar as they relate to Mentmore Abbey) with the prior consent of Birkby such consent not to be unreasonably delayed in the case of paragraphs (h), (i) and (j) and such consent not to be withheld in the case of paragraph (h) unless the relevant condition which has been breached is material in the context of the Offer. If the recommendation of the board of directors of Birkby is withdrawn or if a competitive situation arises, Mentmore Abbey reserves the right to waive all or any of the conditions in paragraphs (h), (i) and (j) in whole or in part, in its absolute discretion and without any requirement or obligation to seek or obtain the prior consent of Birkby. Mentmore Abbey shall be under no obligation to waive or treat as satisfied any of conditions (d) to (k) inclusive by a date earlier than the latest date specified below for the satisfaction thereof notwithstanding that the other conditions of the Offer may at such earlier date have been waived or fulfilled and that there are at such earlier date no circumstances indicating that any such conditions may not be capable of fulfilment. If Mentmore Abbey is required by the Panel to make an offer for Birkby Shares under the provisions of Rule 9 of the City Code, Mentmore Abbey may make such alterations to the conditions, including that in condition (a) above, as are necessary to comply with the provisions of that Rule. The Offer will lapse unless the conditions set out above (other than condition (a)) are fulfilled or (if capable of waiver) waived or, where appropriate, have been determined by Mentmore Abbey in its reasonable opinion to be or to remain satisfied no later than 21 days after whichever is the later of the first closing date of the Offer and the date on which the Offer becomes or is declared unconditional as to acceptances or, in each case, such later date as the Panel may agree. The Offer will lapse if the acquisition is referred to the Competition Commission before 3.00 pm on the first closing date of the Offer or the date when the Offer is declared or becomes unconditional as to acceptances, whichever is the later. Appendix II Financial Effects of Acceptance of the Offer The following table sets out, for illustrative purposes only, and on the bases and assumptions set out in the notes below, the financial effects of acceptance of the Offer on capital value and gross income for an accepting holder of one Birkby Share if the Offer becomes or is declared wholly unconditional. A. Decrease in capital value Notes Market value of one Birkby Share (i) 319p Cash consideration 92p Value of 1.7228 New Mentmore Abbey Shares - the share (ii) 225p consideration Total value of consideration 317p Decrease in capital value 2p This represents a decrease of approximately 0.7% B. Decrease in gross income Notes Gross dividend income on one Birkby Share (iii) 10.1p Gross dividend from 1.7228 New Mentmore Abbey Shares - (iv) 2.2p the share consideration Gross income from re-investment of cash consideration (v) 5.1p Total gross income from consideration 7.3p Decrease in gross income 2.8p This represents a decrease of approximately 27.7% Notes: (i) The value of one Birkby Share in A above is based on the Closing Price of 319 pence for a Birkby Share on 26 July 1999, the last dealing day prior to this announcement. (ii) The value of the share consideration in A, is based on the Closing Price of 130.5 pence for a Mentmore Abbey Share on 26 July 1999, the last dealing day prior to this announcement. (iii)The gross dividend income on one Birkby Share is based on the aggregate of the interim dividend of 2.6p in respect of the year ended 31 March 1999 and the final dividend of 6.5p in respect of the year ended 31 March 1998 (as if both dividends had been paid post 6 April 1999, i.e. in line with the tax treatment afforded Mentmore Abbey's dividend payments) together with an associated tax credit of 10/90ths of the amount paid. (iv) The gross dividend income from 1.7228 New Mentmore Abbey Shares is based on the aggregate of the interim and final dividends of 0.374p and 0.781p respectively for Mentmore Abbey's year ended 30 April 1999 together with an associated tax credit of 10/90ths of the amount paid. (v) The gross income from the cash consideration has been calculated on the assumption that the cash is re-invested so as to yield 5.5 per cent. per annum, being the Government Securities Index average gross redemption yield for medium coupon UK gilts of maturities of up to five years as obtained from the Financial Times on 26 July 1999 (reflecting trading on 23 July 1999), the last dealing date prior to the announcement of the Offer. (vi) Save as disclosed in notes (iii) and (v) above, no account has been taken of any potential liability to taxation, or the making of a Mix and Match Election. Appendix III Definitions The following definitions apply throughout this announcement, unless the context requires otherwise: 'Abbey Storage' Abbey Storage Limited; 'Act' the Companies Act 1985, as amended; 'BDM' Britannia Data Management Limited, the records management business 49.9% owned by Mentmore Abbey; 'Birkby' Birkby PLC; 'Birkby Group' Birkby and its subsidiary and associated undertakings; 'Birkby Preliminary the preliminary results of Birkby for the Results' year ended 31 March 1999 to be published today; 'Birkby SAYE Scheme' the Birkby PLC Savings Related Share Option Scheme; 'Birkby Share Option the Birkby PLC Executive Share Option Schemes' Scheme, the Birkby Number 1 Executive Share Option Scheme, the Birkby Number 2 Executive Share Option Scheme, the Birkby Number 3 Executive Share Option Scheme and the Birkby SAYE Scheme; 'Birkby Shareholders' holders of Birkby Shares; 'Birkby Shares' or 'Birkby the existing issued and fully paid ordinary Share Capital' shares of 5p each in Birkby and any further such shares which are unconditionally allotted or issued before the date on which the Offer closes (or such earlier date, (not being earlier than the date on which the Offer becomes unconditional as to acceptances, or if later the first closing date of the Offer) as Mentmore Abbey may, subject to the City Code, decide) as a result of the exercise of options granted under the Birkby Share Option Schemes; 'Canada' Canada, its provinces and territories and all areas subject to its jurisdiction and any political subdivision thereof; 'Cash Equivalent Occupancy actual revenue received from a Birkby site Rate' as a percentage of the total revenue achievable from that site as budgeted by the directors of Birkby; 'City Code' the City Code on Takeovers and Mergers; 'Closing Price' the closing middle market price of Mentmore Abbey Shares or Birkby Shares (as the case may be), as derived from the Official List; 'Completion of the Offer' the close of business on the day on which the Offer becomes or is declared unconditional in all respects; 'Directors' the proposed directors of the Enlarged Group, namely Nick Smith (Executive Chairman), Kim Taylor-Smith (Chief Executive), Clive Drysdale (Finance Director), Richard Makowski (Managing Director of BDM Strategic Alliance); Michael Woodhead (Senior Non-executive Director); Brian Howes (Non-executive Director), and Anthony Lewis (Non-executive Director); 'Dresdner Kleinwort Kleinwort Benson Securities Limited; Benson' 'EGM' the extraordinary general meeting of Mentmore Abbey to approve, inter alia, the Offer and any adjournment of that meeting; 'Enlarged Group' or Mentmore Abbey and its subsidiaries and 'Merged Group' associated undertakings following Completion of the Offer; 'Form of Acceptance' the form of acceptance, election and authority for use by Birkby Shareholders in connection with the Offer; 'Iron Mountain' Iron Mountain Incorporated; 'Listing Particulars' the listing particulars of Mentmore Abbey to be posted to Birkby Shareholders and Mentmore Abbey Shareholders in connection with the Offer; 'London Stock Exchange' London Stock Exchange Limited; 'Mentmore Abbey Group' Mentmore Abbey and its subsidiary and or 'the Group' associated undertakings; 'Mentmore Abbey Shares' the existing issued and fully paid ordinary shares of 10p each in Mentmore Abbey; 'Mentmore Abbey' Mentmore Abbey plc; or 'the Company' 'Mentmore Abbey the preliminary results of Mentmore Abbey Preliminary Results' for the year ended 30 April 1999 to be published today; 'Mentmore Abbey Share the Mentmore Abbey 1994 Executive Share Option Schemes' Option Scheme; the Mentmore Abbey 1996 Executive Share Option Scheme and the Mentmore Abbey Sharesave Scheme 1992; 'Merger' the combining of Mentmore Abbey and Birkby to be effected by means of the Offer; 'Mix and Match Election' an election by a Birkby Shareholder to vary the proportions of New Mentmore Abbey Shares and cash receivable under the Offer or, as the context requires, the opportunity to make such an election; 'New Mentmore Abbey the ordinary shares of 10p each in Mentmore Shares' Abbey to be issued in respect of the Offer; 'Offer' the recommended offer to be made by Singer & Friedlander on behalf of Mentmore Abbey to acquire the Birkby Share Capital and, where the context admits, any subsequent revision, variation, extension or renewal thereof; 'Offer Document' the document to be addressed to Birkby Shareholders containing the Offer; 'Offer Period' the period commencing on 24 June 1999 when Mentmore Abbey and Birkby announced they were in merger talks and ending at 3.00pm on the first closing date of the Offer or, if later, the date on which the Offer becomes or is declared unconditional as to acceptances or lapses; 'Official List' the London Stock Exchange Daily Official List; 'Singer & Friedlander' Singer & Friedlander Limited; 'Strategic Alliance' or the strategic alliance relating to BDM 'BDM Strategic Alliance' between Iron Mountain and Mentmore Abbey as detailed in the Mentmore Abbey circular to Shareholders dated 2 December 1998; 'subsidiary undertaking', shall be construed in accordance with the 'associated undertaking', Act (but for this purpose ignoring 'undertaking' paragraph 20 (1) (b) of Schedule 4A thereof); 'Takeover Panel' the Panel on Takeovers and Mergers; 'UK' or 'United Kingdom' the United Kingdom of Great Britain and Northern Ireland; 'US' or 'United States' the United States of America, its territories and possessions, any state of the United States of America and the District of Columbia; 'Wider Birkby Group' Birkby and its subsidiary undertakings or associated companies and any company, firm, partnership or joint venture in which any of them have an interest; 'Wider Mentmore Abbey Mentmore Abbey and its subsidiary Group' undertakings or associated companies and any company, firm, partnership or joint venture in which any of them have an interest.
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